5 Ways to Create a Ledger Easily and Quickly


One of the important activities in the accounting process is preparing a ledger. How to create a ledger is not too difficult. However, it is very important that you understand more about what is a ledger?

A ledger contains various accounts to summarize the transactions recorded in the journal. Ledger is also known as the book of final entry or the final record stage in accounting.

You need to understand the meaning of ledger first before knowing how to easily create the document. For more information about ledger and how to make a ledger, keep reading this article until the end.

Understanding and How to Create a Ledger

In general, the definition of a ledger is a term for a ledger or a collection of accounts used in summarizing a transaction that occurs in a journal. Ledger is also commonly interpreted as a stage in recording the final data summary obtained from general journals.

Ledger contains an estimate of the overview of the effects of financial transactions resulting in changes in assets, liabilities, and capital in a company. So, this document is a tool used by companies to record various changes in an account due to financial transactions.

The activity of compiling the ledger is called posting. As we know that a ledger is a transfer of accounts from a general journal, posting is done after making a general journal. So, in the process of how to create a ledger, you must first create a general journal.

In how to create ledger and balance sheet documents, the accounts are divided into real accounts and nominal accounts. Real accounts are accounts found on the balance sheet such as assets, debts, capital and liabilities. Meanwhile, nominal accounts are accounts in the income statement, such as expense and income accounts.

Functions, Benefits, and How to Create a Ledger

The function of a ledger in a company is very important. Ledgers are used to summarize all transaction data that has been recorded in general journals. That is why it is necessary to learn how to make a ledger.

The method of compiling a ledger is important to know, because indeed the ledger is used as a tool that classifies financial data. Starting from large to small amounts. So that you know the difference from all incoming financial data.

Every data that has been recorded in the journal, must be classified again in the ledger. This is done to balance the number of accounts contained in the debit and credit columns and as information material when preparing financial statements.

So, it can be said that the function of the accounting ledger in the company's financial statements is very crucial. Each form of company accounting ledger has its own uses, depending on each company.

You yourself should be able to customize it to your company. Well, here are some of the main functions of the ledger are:

  • As the process of recording the financial transaction data of a business that occurs during the accounting period, both current and future.

  • As a medium for classifying and recording transaction data codes, where company accounts are the source.

  • As validation or evidence of any data collected.

  • As an update to the accounts in the general ledger and transaction data files.

  • For recording adjustments to a company's accounts.

  • For the preparation of financial statements at the end of the accounting period.

Apart from the six functions of the ledger, there are also several benefits of the ledger. Why do you need to know how to easily organize a ledger? it turns out that these are some of the benefits:

  • Accurate recording of company transaction data.

  • At each financial report preparation, the data will be more easily accounted for at the end of the period.

  • Preparation of financial reports becomes easier if there are precise and accurate records of transaction data.

  • Post every transaction that occurs in the business based on the company's accounts correctly.

  • To balance debits and credits in company accounts.

  • Can facilitate the process of making adjusting journals with more accurate transaction data records

4 Forms of Ledger You Must Know

Before understanding how to prepare a ledger, you also need to know the forms of the ledger. There are several forms of the document, including:

1. T-shape

One of the simplest forms of ledger, which is a T-shaped ledger. The right side shows the Credit side and the left side shows the Debit side.

The form and function of this ledger is quite simple, so you can easily use it. In this T-shape ledger, the account name should be placed on the top left side and the account code placed on the top right side of the ledger.

2. Scontro Shape

A skontro form ledger can also be called a two-column form. Skontro itself means next to or divided by two, namely right and left or debit and credit.

How to make a scontro ledger is quite easy, but still detailed in every transaction record and nominal. This type of ledger has an important function and is often used in companies.

3. Single Balance Columned Staffle Form

This form of ledger is commonly used in companies that have a large number of transactions. The balance column contained in the Staffle form ledger is a single balance column, which is to write down the results after a debit or credit transaction.

This method of making a ledger is quite easy, especially if the number of transactions that occur in one period is large.

4. Staffle Columned Double Balance

The shape of this book resembles the shape of the ledger balance column. However, what distinguishes this ledger form from the single-column staffle ledger form is that the balance column is further divided into 2 columns, namely the debit and credit columns.

5 Easy Ways to Set Up a Ledger

The method of compiling a ledger is quite easy, you just need to follow the steps below.

  • Fill in the date of the general ledger posting process. Make sure the date is the same as the date when the record was made in the general journal.

  • Fill in the names of the accounts that affect the account ledger into the caption column. If there is a beginning balance, then fill in the caption "beginning balance".

  • Fill in the Reference column with the type or name of the journal posted and its page number. For example, general journal on page 5, then it is written abbreviated as JU 05.

  • Fill in the debit and credit columns based on the position of the account in the general journal. For example, the cash account in the general journal is located in debit, so in the ledger it is also located in debit.

  • Fill in the amount of addition or subtraction in the balance column, until finally getting the final ledger balance of the account.

Well, those are the steps to prepare an accounting ledger easily. After understanding what a ledger is and its functions, it will definitely make it easier for you to make it.

Now the method of compiling the ledger looks easier, right? To make it even easier in developing your company, you can take advantage of the SAP Bandung Team.

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We have specialized software in the financial field, which can facilitate the performance of general ledger documents. This software is called SAP Business One. What you can know more through the following site https://www.sistemanugrahprima.com/sap-business-one

That's the review of the ledger and how to make a ledger without complicated. For those of you who are curious about Sterling Steam, you can visit our main page. Congratulations on improving your company to be more valuable.


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